October 2006 Minutes


PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.


October 18, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:10 pm. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Roger Underhill Secretary
Jim Bonfils Treasurer
Bob Maynes North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Matt Hinson Southeast Recreational Commissioner
John Singleton West Recreational Commissioner
Lorelle Myer #1 VCCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
John Singleton #4 BRCL Travel Commissioner
Paul O’Connell #5 ODSL Travel Commissioner
Debi Honaker #6 NCSL Travel Commissioner

 Board Member Ron Bedwell was excused. Also present was Julie Caramanica (VYSA Administrator).

A motion was made and seconded to approve the September 20, 2006, Board meeting minutes. The motion was approved.

The Board went into Executive Session to discuss the selection of the Coaches of the Year. The announcement of those selected will be made once they have been notified.

The State Administrator’s Report (Attachment A) was distributed. State Administrator Julie Caramanica distributed a list of clubs which have not yet submitted Fall registration fees, which were due on October 1. All have been contacted by email or phone.

Julie asked Board members to remind their clubs and leagues that registration data is due November 1st. All members are to send data for coaches, administrators, board members, and volunteers, as well as for players. Email addresses are required.

A spreadsheet of current registration numbers compared to those of previous years was distributed to Board members. Differences in registration numbers were discussed.

Names of those who have not yet completed the on-line KidSafe application or submitted paperwork for the Conflict of Interest and Confidentiality Policy (and Code of Conduct for ODP participants) were distributed. All those listed, except for a few that have just recently been added, have been removed from their positions until the required paperwork is submitted.

In regard to items being collected by the State Office Staff, Julie noted that the Office Staff is carrying out the duties asked of them by the Board of Directors. At times, staff members are treated very badly when contacting others for payments, paperwork or other requests of the Board. She asked all those contacting the State Office to show the same respect that is given to them.

A list of tournaments whose final reports have not been received was distributed. Hosting clubs of those tournaments will not be approved for future tournaments until the reports are received.

 Board members were asked to contact their clubs to remind them that they must update changes in their personnel in the on-line directory as well as notify the State Office. The on-line information shows designated individuals for positions such as KidSafe, and passwords are changed when individuals change.

The VYSA US Youth Soccer Kohl’s American Cup and Splashdown Soccerquest is scheduled for June 23-24, 2007. Julie noted that the Kohl’s Cup this past summer was a great success. Special thanks were expressed to Lisa Wilson and the Prince William County Park Authority for making it such a special event.

The board approved the purchased of the same number of DC United season tickets for the 2007 season as have been purchased in previous years.

Julie reported that the husband of former Board member Mary Bland died suddenly. In lieu of flowers, Mary has asked that donations be sent in his memory to the VYSA State Office for the Soccer Start program.

The deadline for the next issue of the Touchline is Nov. 17th. This deadline cannot be extended due to advertiser obligations and timeliness of topics. Julie asked that articles be limited in length to approximately 500 words.

Ray Greenberg reported that two hearings were held the past weekend. In the first hearing, a player was found guilty of referee abuse and was suspended for one year.

The second hearing resulted from a request received from the State Referee Committee, which had received the complaint of referee misconduct of Virginia referee at a Maryland tournament. The Adjudication Committee announced a unanimous decision to suspend the referee until January 1, 2008. His suspension may be mitigated if he completes a course in behavior improvement.

Ray also noted that a complaint about referee abuse involving two Virginia teams playing in Maryland had been received. However, this case did not meet the criteria for referee abuse, so it was referred back to the league.

Denise Edwards presented the proposed criteria for the Dave Williams TOPSoccer Award. A motion was made and seconded to approve the criteria as discussed. The motion was approved.

The Board went into Executive Session. When the Board returned from Executive Session, it was announced that a donation had been made to the TOPSoccer program from Lynn McCoy, the fiancé of Dave Williams. In the letter that accompanied the donation, Lynn stated the donation was made per Dave’s wishes.

Roger Underhill reported that Smithfield Soccer Club has applied for membership in VYSA. He recommended approval and had asked the Board for an e-mail vote prior to the meeting. A motion was made and seconded to ratify the email vote which approved the Smithfield Soccer Club for membership in VYSA. The motion passed.

Jim Bonfils announced that the final report for the fiscal year is not yet complete. It was noted that the accounting clerk has been out for several weeks. The final report will be ready for the November Board meeting. He noted that although the original budget submitted to the membership for the past seasonal year showed a deficit, it appears that, once completed, VYSA records will actually show income exceeding expenses.

The revenue for registration receipts for the past seasonal year was 100.9 %, almost exactly on budget. It was noted that an adjustment was made to correct Maryland players playing in the District of Columbia that was paid to VYSA in prior years, so amounts budgeted for next year may be slightly off. Interest earnings were much higher than budgeted. Accounts receivables are in line with seasonal adjustments.

Denise Edwards reported that the Region I meeting will be held this coming weekend in New Hampshire.

Denise suggested that the Retreat Committees meet for a working day sometime in January. Board members will be contacted by the State Administrator to determine the best date available. The date will be set once all Board members have responded.

ODSL polled its membership and found 11 clubs operating TOPSoccer programs. The ODSL Board voted to donate $400 to each of these programs.

It was noted that it has been an honor for Virginia to host the Regional Championships the past two years. A profit was made both years. A suggestion was made that VYSA give something to the Hampton Road Soccer Complex to compensate them for the wear and tear on their fields and to thank them for hosting such a well run event.

There being no further business, the meeting was adjourned at 9:34 pm.

Prepared by
Julie Caramanica

VYSA Administrator Next Board Meeting is November 15, 2006, at the Sheraton West in Richmond







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