May 2006 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members' Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

REGULAR MEETING - BOARD OF DIRECTORS

May 17, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:22 pm. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Roger Underhill Secretary
Bob Maynes North Recreational Commissioner
Ron Bedwell Central Recreational Commissioner
Ken Halloway Southeast Recreational Commissioner
John Singleton West Recreational and Travel Commissioner
Debi Honaker Boys North Travel Commissioner

Board Members Jim Bonfils, Tom Gross, Monica Hall, and Anne Thompson were excused. Also present were Julie Caramanica (VYSA Administrator), Gordon Miller (VYSA State Technical Director), and Peggy Borgard (VYSA Regional Registrar).

MOMENT OF SILENCE
Denise Edwards opened the meeting with a moment of silence in memory of Everett Germain, who recently passed away. Everett was a long-time member of the soccer community in Virginia and a member of the Virginia DC Soccer Hall of Fame,

APPROVAL OF PREVIOUS BOARD MINUTES
The minutes of the April 26, 2006, Board meeting had not been distributed prior to the Board Meeting. They will be reviewed for approval at the next meeting.

TREASURERS REPORT
The Treasurers Report (Attachment A) was distributed.

STATE ADMINISTRATORS REPORT
The State Administrators Report (Attachment B) was distributed. State Administrator Julie Caramanica listed the clubs and leagues that still have not paid Spring registration fees. Those clubs and leagues have not yet been listed on the web site as having been placed in bad standing, but will be soon.

Retreat Committee chairs wishing to hold meetings after the AGM in June must notify Julie to reserve meeting rooms. The chairs of the Players Committee and the Branding Committee have already scheduled meetings and will not be meeting after the AGM.

Contracts have been received from the Richmond Center and the Richmond Marriott for the VYSA Workshops to be held on February 9-10, 2007, and February 1-2, 2008.

Rapsheets, the company VYSA uses for background checks, has merged with and is now called ChoicePoint. Julie and Lisa Wilson met with a representative of ChoicePoint to ensure that the background checks are as extensive as they have been in the past. VYSA is working with ChoicePoint to simplify the transition for our members this Fall.

TECHNICAL DIRECTORS REPORT
Gordon Miller, VYSA Technical Director, reported that Coaching Education courses continue to fill up for the summer.

Gordon and Matt Badiee met with Lynchburg United Soccer to help with the hiring of a Club Technical Director.

ODP is continuing to train for the Region I Tournament in June and the Region I Camp in July. Plans for ODP tryouts are almost complete.

A VYSA Academy is planned to begin in the Fall. This is a state-wide program for U12 boys and girls in each district for technical training throughout the fall and winter months. The Academy is open to all players born in 1995. This program is not a part of ODP, which begins with the U13 age group.

Gordon distributed (Attachment C) the job description for a full-time position of Director of Coaching Education. Currently this is a part-time position; by becoming full-time, it is hoped that the Director of Coaching Education will be able to be more proactive to educate clubs and to increase education. An A license is a requirement. The individual filling this position is not expected to coach teams. A motion was made and seconded to approve the job description with one correction. The motion passed.

Denise noted that a job description for a Marketing Director will be developed for the next Board meeting. The Finance Committee will set salaries before the two jobs are advertised.

TRAVEL TEAM REGISTRATION POLICY MANUAL APPROVAL
Roger Underhill reported that some changes were suggested for the proposed Travel Team Registration Policy Manual. The changes were reviewed and discussed. A motion was made and seconded to approve the Travel Team Registration Policy Manual with agreed upon corrections made. The motion passed.

BY-LAW AMENDMENT PROPOSAL
Ray Greenberg reported for Chairperson Anne Thompson concerning by-law amendment changes:

1) NCSL proposes to remove the fee amount for an adjudication appeal from the by-laws and instead have the fee set by the Board.

2) NCSL proposes to remove from the by-laws the date that clubs and leagues are placed in bad standing for failure to pay fees and instead have the Board consider whether to place clubs in Bad Standing.

3) The VYSA By-Laws Committee considered two different proposed amendments dealing with the redistribution of travel commissioners. One proposed amendment is from ODSL and the other was developed by the By-Laws Committee. There was much discussion about representation for smaller leagues, equal representation between recreational and travel players, and the complexity of travel issues.

A motion was made and seconded to endorse the amendment developed by the VYSA By-Laws Committee recommending redistribution of travel commissioners. The motion passed. A motion was made and seconded to also endorse the By-Law amendments concerning the removal of the amount of fee an adjudication appeal and the removal of the date for placing clubs and leagues in bad standing. The motion passed.

NOMINATING COMMITTEE
Debi Honaker announced that two new names have been placed in nomination: Steve Bender for North Recreational Commissioner and Matt Hinson for Southeast Recreational Commissioner. Nominations can still be made from the floor.

A clarification was noted that the by-law amendments will be addressed at the AGM prior to the elections for officers and commissioners since if passed the amendment regarding travel commissioners will effect how those elections are conducted.

RETREAT COMMITTEES
Denise Edwards reminded committee chairs that they are responsible for adding other individuals to sit on their committees. Preliminary committee reports are to be presented to the Board in September.

ADJUDICATION COMMITTEE
Ray Greenberg reported that one hearing was held. A coach was suspended and the time for his appeal has passed. The coachs name will be posted on the VYSA Suspension list.

The Board went into Executive Session.  When the Board returned from Executive Session, it was reported that Pat Delaney has been approved as SRC Chair.

GOOD OF THE GAME
Ken Halloway noted that TOPSoccer chair Dave Williams had come to Chesapeake last summer to begin a TOPSoccer program. Dave made a tremendous impact on both the children and the adults from the club. Board members agreed that Dave will be greatly missed.

Julie reported that Betsy McMichael of Soccer Stop continues to provide VYSA with excellent service.

Tom Gross has invited Board members interested in attending a book signing by the author of Soccer Heads to the DC Stoddert board meeting on June 7th at 6:30.

It was announced that PWSI is dedicating a synthetic soccer field at Howison Park.

There being no further business, the meeting was adjourned at 9:35 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is July 16, 2006, at the Sheraton West in Richmond.

VYSA Affiliates

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