March 2006 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members' Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

REGULAR MEETING - BOARD OF DIRECTORS

March 15, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:10 pm. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Jim Bonfils Treasurer
Bob Maynes North Recreational Commissioner
Tom Gross DC Recreational Commissioner
Ron Bedwell Central Recreational Commissioner
Ken Halloway Southeast Recreational Commissioner
John Singleton West Recreational and Travel Commissioner
Debi Honaker Boys North Travel Commissioner
Anne Thompson Girls North Travel Commissioner

Board Members Roger Underhill and Monica Hall were excused. Also present were Julie Caramanica (VYSA Administrator), Gordon Miller (VYSA State Technical Director), Scott Meyer (State Referee Administrator), and Peggy Borgard (VYSA Regional Registrar).

APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the February 15, 2006, Board meeting minutes. The motion was approved.

TREASURERS REPORT
The Treasurers Report (Attachment A) was distributed. Jim Bonfils reported that the investment returns are continuing to improve. A question was asked about the amount budgeted for the SYRC expense for which only a small amount had been used. It was explained that expenses for that program take place later in the year. A question was also asked about the Region I Tournament Host Committee income. All income and expenses for the Region I Tournament hosted by VYSA this past summer were recorded in our financial records for fiscal year 2004-2005.

STATE ADMINISTRATORS REPORT
The State Administrators Report (Attachment B) was distributed. State Administrator Julie Caramanica reported that she, Janet Cate, and Lisa Wilson attended the US Youth Soccer Workshop and have come back with a great deal of valuable information and enthusiasm for the coming year.

The new toll-free number is now activated. If calling from outside the local area, the toll-free number is 866 494-VYSA. Those calling from inside the local area should continue to use 703 494-0030.

A request was made to move some of the summer Board meetings to the weekend, as it is stressful for some people to attend Wednesday evening meetings. There is more time on a Sunday for a meeting which could result in shorter Wednesday night meetings. After discussion, a motion was made to change the July and August Board meeting dates to Sundays at noon, July 16th and August 20th. The motion was approved. It was noted that the dates have not yet been confirmed with the Sheraton so Board members should keep both Wednesday night and Sunday afternoon meeting times available until the dates are confirmed. It was suggested that the upcoming years schedule be planned at the May meeting.

Julie reported that US Youth Soccer has asked members to use that name, rather than USYSA or other abbreviations. They suggested that State Associations use their full names as well since those outside our organizations do not know what the abbreviations stand for.

Spring membership packets have been mailed to all member clubs and leagues. Fees are due to the State Office on April 15th.

TECHNICAL DIRECTORS REPORT
Gordon Miller, VYSA Technical Director, reported that many courses are scheduled. The Stafford Area Soccer Association has implemented mandatory training for all their rec, classic, and travel coaches.

ODP group training is finished. The 1990 Boys are playing Club America Mexico at Striker Park this evening, and the 89 Boys play them the following evening. The 89 Boys and 89 Girls will travel to Toronto in April for 5 days. The 89 Girls will also play in a College Showcase tournament in Cincinnati in April. The 93 Girls and 92 Girls will participate in the Region I scramble in April. All ODP teams have events this Spring.

Bob Maynes did a presentation at the US Youth Soccer Workshop on U9-U12 developmental travel model that was well-received by the Technical Directors. Region II has adopted the model for their coaching manual.

Plans are nearly complete for the ODP trips to Europe. Almost all matches are scheduled, airline tickets have been purchased, reservations for accommodations have been made, and the bus drivers have been hired. This was accomplished without going through a third party tour company. As a result, next year VYSA will again make all arrangements for the foreign trip without using a third party, which will help reduce the costs.

STATE CUP
Anne Thompson noted that Region I has re-opened entries for the 8v8 format in the U12 age group, and more teams from other State Associations have applied. However, the numbers of teams entered in the 8v8 format for Regional competition are still small. She asked if the teams should be notified that the number of teams entered will be few. It was noted that teams are already aware that numbers of teams in both State and Regional competition might be low and notification is not necessary.

Anne reported that she has rewritten the rules for seeding teams 1-8 for this Springs State Cup competition; they are posted on the website. Several people have volunteered for the seeding committee.

It was noted that VCCL and VSLI will be playing 8v8 in the U12 age group beginning with the Fall, 2006 season. Ray Greenberg reported that NCSL held a workshop discussing 8v8 for U12. He expects NCSL to play 8v8 at U12 beginning with the Fall 2007 season.

RETREAT COMMITTEES
A suggestion was made to change the name of the "Referee Education" Committee to the "Referee Development" Committee. Board members agreed.

SECRETARYS REPORT
Denise Edwards reported for Roger Underhill that the Travel Registration Policies Manual draft is almost complete and should be ready for review at the April Board meeting.

Julie Caramanica reported that the Amelia Independent Youth Soccer League has applied for membership in VYSA. Roger Underhill has recommended approval. A motion was made and seconded to approve the Amelia Independent Youth Soccer for membership in VYSA. The motion passed.

ADJUDICATION COMMITTEE REPORT
Ray Greenberg reported that the Adjudication Committee suspended an individual under bylaw 252. He was notified via certified mail; the suspension will be posted on the VYSA website, and US Youth Soccer and US Soccer will be notified.

Ray also reported that he has prepared a draft of the Adjudication Manual, which will be distributed to the Board for review and approval. Updates will be made as necessary.

FINANCE COMMITTEE
Memos have been sent by the Finance Committee chair to VYSA committees and programs for budget requests. Finance Committee meetings are planned for April 22nd and April 23rd at 10 am at the State Office.

VICE PRESIDENTS REPORT
Ray Greenberg reported that it was brought to his attention that a motion made at the last meeting to change the fee for an appeal was not valid. The fee is set in the VYSA Bylaws and cannot be changed by the Board. Ray, as NCSL President, will draft a bylaw amendment for consideration at the AGM. The amendment will not include an amount. The amount of the fee will be set by the Board after the AGM and noted in the Adjudication Manual.

Ray attended two very informative sessions at the US Youth Soccer Workshop concerning appeals. He has asked to be considered for a position with the US Soccer Federation Appeals Committee.

PRESIDENTS REPORT
Denise Edwards reported that a new bylaw approved at the Federation AGM sets the number of Federation Board members at 15, down from the current 43. The lower number is a much more manageable number for the Board.

Sunil Gulati was elected president of USSF.

Denise announced that Bill Golden, Boys North Recreational Commissioner, has submitted his resignation. Jane Orem, Girls South Travel Commissioner, has also resigned because of health reasons. The Boys Southeast Travel Commissioner position is also vacant. Denise reported she has a recommendation of a person interested in serving as Boys North Recreational Commissioner. The Board discussed whether to fill the three vacant Board positions. It was suggested that the Bylaw Committee be allowed to consider possible restructuring of the Board before filling the positions.

The Board went into Executive Session.

When the Board returned from Executive Session, it was announced that the positions would remain vacant until elections at the AGM in June.

Denise requested volunteers to assist the Region I Host Committee in the upcoming Region I Championships in Virginia Beach. Board members were asked notify Julie if they are available.

Denise reported that the Federation Youth Task Force is obtaining prices for a national insurance program. The Federation has asked each State Association for loss data from the past 5-6 years. The Board discussed whether or not to release that data. It was decided to release a year-by-year summary. Jim Bonfils noted that alternative approaches for insurance will be presented at the Finance Committee meeting.

The new US Youth Soccer Travel and Tournament policy was approved at the US Youth Soccer Workshop in Houston.

At the last Board meeting it was agreed that committees formed from the Planning Retreat would meet after the AGM in June. Julie Caramanica will work with the chairs to coordinate those Committee meeting schedules to avoid conflicts. It was agreed that other members may be added to the committees.

GOOD OF THE GAME
Scott Meyer explained there is a new interpretation of the offside rule that referees will be enforcing this spring. It is posted on the referee website, will be sent with the Board minutes (Attachment C), and will be mass-emailed to coaches. The SRC has offered to attend spring coaches meetings to help explain the interpretation.

Ray Greenberg announced that NCSL has scheduled A Positive Coaching Alliance session for March 20th at Marshall High School in Falls Church All are invited.

Bob Maynes reported that McLean will be holding TSL (Team Sideline Liaison, also called Team Sportsmanship Liaison) training on March 22nd, at the McLean Community Center. The emphasis is on "not fussing at the referees and leaving the kids alone and letting them play". The response from previous sessions has been very good.

There being no further business, the meeting was adjourned at 9:30 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Meeting is April 26, 2006, at 7:30 pm at the Sheraton West in Richmond.

 

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