June 2006 AGM Minutes

VYSA ANNUAL GENERAL MEETING

June 17, 2006

The Annual General Meeting of the Virginia Youth Soccer Association, Inc. was called to order by President Denise Edwards at the Sheraton Richmond West at 10:05 AM.

Representatives from each member club or league were asked to sign in. The following members were present: Alexandria Soccer Association, Alleghany Highlands Youth Soccer, Amelia Independent Youth Soccer, Arlington Soccer Association, Chesapeake Soccer Club, Chesapeake United Soccer Club, Churchland Soccer League, Colonial Heights Soccer Association, Cugini Soccer Club, DC Stoddert Soccer League, Fairfax Police Youth Club, FC Richmond, Loudoun Youth Soccer Association, McLean Youth Soccer, Mid-County Soccer Association, Midlothian Youth Soccer League, Neighborhood Youth Soccer League, Norfolk United Youth Soccer League, Soccer Club of Northern Neck, Portsmouth Youth Soccer, Powhatan Soccer Association, Richmond Kickers, Soccer Organization of Charlottesville-Albemarle, Southwestern Youth Association, Sterling Youth Soccer, Virginia Beach City Athletic Club, Virginia Beach Soccer Club dba Virginia Rush, Virginia Soccer Association, Blue Ridge Classic League, National Capital Soccer League, Old Dominion Soccer League, SOCA Skyline Soccer League, Virginia Club Champions League, Virginia Soccer League Inc., Washington Area Girls Soccer League. A quorum was established.

President Denise Edwards reported the loss of two individuals this year: David Williams, former VYSA TOPSoccer Chair and Everett Germain, former President of Annandale Boys and Girls Club and member of the VA DC Soccer Hall of Fame. Denise asked for a moment of silence in remembrance of both these individuals who have given so much to the soccer community.

A motion was made and seconded to approve the minutes of the June 18, 2005 Annual General Meeting. The motion was approved.

The meeting was turned over to Vice President Ray Greenberg to conduct the approval of the annual budget, the approval of proposed bylaw amendments and the elections of Board positions.

Vice President Ray Greenberg explained that each member is eligible to the number of votes equal to the number of paid registered players submitted to VYSA. Each member present received an envelope of ballots when they signed in that indicated their number of votes.

Ray presented the proposed 2006-2007 VYSA Budget for approval. Ray highlighted several items of significance. A motion was made and seconded to adopt the budget as presented. ODSL President Gary Brindle questioned the amount of per player fee for Travel Players. It was noted that the fee will remain $12.50 per player. The ODSL president also noted that the budget showed a deficit balance and that, in previous years, the membership agreed that the budget be balanced. Also noted was the large figure in expense for bank charges. It was explained that those charges are predominantly charges for credit card collections. A motion was made and seconded to show income in promotional revenue for the amount of the deficit to bring the budget to a zero balance. The motion passed. The 2006-2007 VYSA Budget was approved as amended (Attachment A).

Vice President Ray Greenberg presented four proposed amendments to the By-Laws that were timely submitted for approval. Each was considered separately.

The first amendment was presented by NCSL. A motion was made and seconded to amend the bylaws to remove the dollar amount for appeals from the Bylaws and to have the amount be set by the Board of Directors. The motion was approved.

The second amendment was also presented by NCSL. A motion was made and seconded that clubs or leagues not be automatically placed in bad standing for failure to pay registration fees on time, but that the Board of Directors be allowed to consider whether to place clubs or leagues in bad standing. The motion passed.

The third amendment was presented by Blue Ridge Classic League, NCSL, VCCL, VSLI and WAGS. A motion was made and seconded to change the six board positions for travel commissioners to be allocated based on the size of the travel league. The motion was approved.

The fourth amendment presented by ODSL was withdrawn.

Vice President Ray Greenberg chaired the election of VYSA Board members. He announced the positions up for election this year: 
          Officers - President, Treasurer
          Recreation Commissioners - North, DC, Southeast

The Chair announced Denise Edwards had been nominated for the position of President and that Denise had accepted the nomination. The Chair called for nominations from the floor. There being no further nominations for President, the Chair declared the nominations closed.

The Chair announced that Jim Bonfils had been nominated for the position of Treasurer and that Jim had accepted the nomination. The Chair called for nominations from the floor for the position of Treasurer. There being no further nominations for position of Treasurer, the Chair declared the nominations closed.

A motion was made and seconded to declare Denise Edwards elected to the position of President and Jim Bonfils elected to the position of Treasurer by acclamation. The motion passed.

The Chair announced that Steve Bender had been nominated for the position of North Recreation Commissioner and that Steve had accepted the nomination. The Chair called for nominations from the floor for the position of North Recreation Commissioner. There being no further nominations for position of North Recreation Commissioner, the Chair declared the nominations closed.

The Chair announced that Tom Gross had been nominated for the position of DC Recreation Commissioner and that Tom had accepted the nomination. The Chair called for nominations from the floor for the position of DC Recreation Commissioner. There being no further nominations for position of DC Recreation Commissioner, the Chair declared the nominations closed.

A motion was made and seconded to declare Steve Bender elected to the position of North Recreation Commissioner and Tom Gross elected to the position of DC Recreation Commissioner by acclamation. The motion passed.

The Chair announced that Ken Halloway and Matt Hinson had been nominated for the position of Southeast Recreation Commissioner and both had accepted the nominations. The Chair called for nominations from the floor for the position of Southeast Recreation Commissioner. There being no further nominations for position of Southeast Recreation Commissioner, the Chair declared the nominations closed. The chair explained that only those from Southeast Recreational clubs were eligible to cast votes and only those clubs had a green ballot with the correct number of votes eligible to be cast. Each nominee stood to be recognized by the membership. The ballots were collected and counted. It was announced tht Matt Hinson was elected to the position of Southeast Recreational Commissioner.

A motion was made and seconded that the ballots be destroyed. The motion passed.

The names of the six largest leagues were placed in a bag to be drawn for the positions of Travel Commissioner. Even number travel commissioners will be elected for a two year term and odd number travel commissioners will be elected for a one year term. It was asked that the number of registered players be announced. The draw was as follows:
Travel Commissioner #1      VCCL      2123 players
Travel Commissioner #2      WAGS     3908 players
Travel Commissioner #3      VSLI        5342 players
Travel Commissioner #4      BRCL     2168 players
Travel Commissioner #5      ODSL     5671 players
Travel Commissioner #6      NCSL     5400 players

The chair asked for nominations for the Travel Commissioners. The following individuals were nominated.
     VCCL           Lorelle Myer
     WAGS          Anne Thomspon
     VSLI             Monica Hall
     BRCL          John Singleton
     ODSL          Paul OConnell
     NCSL          Debi Honaker

The Chair called for further nominations from the floor for the Travel Commissioner positions. There being no further nominations, the Chair declared the nominations closed.

A motion was made and seconded to declare the six nominees for the travel commissioner positions to be elected by acclamation. The motion was approved.

VYSA Officers for 2006-2007 are as follows:

President - Denise Edwards
Vice President - Ray Greenberg
Secretary - Roger Underhill
Treasurer - Jim Bonfils

VYSA Recreational Commissioners for 2006-2007 are as follows:

North Recreational Commissioner - Bob Maynes
North Recreational Commissioner - Steve Bender
DC Recreational Commissioner - Tom Gross
Central Recreational Commissioner - Ron Bedwell
Southeast Recreational Commissioner - Matt Hinson
West Recreational Commissioner - John Singleton

VYSA Travel Commissioners for 2006-2007 are as follows:

NCSL Travel Commissioner - Debi Honaker
VCCL Travel Commissioner - Lorelle Myer
BRCL Travel Commissioner - John Singleton
VSLI Travel Commissioner - Monica Hall
WAGS Travel Commissioner - Anne Thompson
ODSL Travel Commissioner - Paul OConnell

SOCA Skyline Soccer League President Rick Natale asked how representation would be given to his league. It was explained that his league could be represented by any of the six travel commissioners or by a recreational commissioner. Board members are elected to the Board by the specific clubs and leagues, but represent all VYSA members. The Bylaws Committee will consider different avenues of representation for the future.

Ray Greenberg, Adjudication Committee Chair, reported he would like to add new members to the committee. Anyone interested was asked contact him or President Denise Edwards.

Secretary Roger Underhill reported that the Travel Registration Policy Manual has been updated and recently approved. The manual is available on line.

State Administrator Julie Caramanica reminded attendees that the next two years VYSA Workshops have been scheduled for February 9 and 10, 2007, and February 1 and 2, 2008, at the Richmond Centre and Richmond Marriott. She asked members to report to their clubs about the Workshop. She invited members to make suggestions for workshop sessions that would benefit their organizations. Information about the workshop is posted on the web site.

Region I Host Committee Co-Chair Larry Monaco reported that VYSA will again host the Region I Championships June 29th through July 4th. Opening Ceremonies will be held at the Sportsplex Stadium in Virginia Beach. He noted that an improvement from last year is the opening of the new Princess Anne Park adjacent to the Hampton Roads Soccer Complex so both sites are near one another. Larry invited all to attend.

President Denise Edwards reported that the Board of Directors held a retreat in January to plan development of VYSA for the next five years. Many committees were formed at that retreat and Denise invited anyone interested in serving on those committees to contact her.

Denise thanked Larry Monaco for his assistance in preparing the bylaw amendment proposal. She noted he is running for President of US Youth Soccer and hoped he would be elected in July.

Denise reported that former VYSA Registrar, Brenda Down, has been diagnosed with lymphoma. Brenda has worked very hard for VYSA in the past and she asked members to keep Brenda in their thoughts.

A motion was made and seconded to ratify the actions of the Board for the past year. The motion was approved.

Attendees staying for Committee meetings were invited to stay and watch the US World Cup match later the same day.

SOCA President Rick Natale reported that a member of another club had been arrested for child pornography. He encouraged members to be aware of this issue and guard against it. VYSA will take steps to suspend individuals such as this under US Youth Soccer bylaw 252.

There being no further business, a motion was made and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 11:00 am.

Prepared by
Julie Caramanica
VYSA Administrator

VYSA Affiliates

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