July 2006 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members' Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.


July 16, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 12:00 noon. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Jim Bonfils Treasurer
Bob Maynes North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Ron Bedwell Central Recreational Commissioner
Matt Hinson Southeast Recreational Commissioner
John Singleton West Recreational Commissioner
Lorelle Myer #1 VCCL Travel Commissioner
Monica Hall #3 VSLI Travel Commissioner
John Singleton #4 BRCL Travel Commissioner
Paul OConnell #5 ODSL Travel Commissioner
Debi Honaker #6 NCSL Travel Commissioner

Board Members Roger Underhill and Anne Thompson were excused. Also present were Julie Caramanica (VYSA Administrator) and Gordon Miller (VYSA State Technical Director).

A motion was made and seconded to approve the April 26, 2006, Board meeting minutes. The motion was approved. A motion was made and seconded to approve the May 17, 2006, Board meeting minutes. The motion was approved.

The Treasurers Report (Attachment A) was distributed. Jim Bonfils reported that the IRS Tax Return 990 form has been submitted. He noted that the actuals as compared to the budget is in order. Jim reported that the host committee is working on completing Region I Championships finances. Also noted was that accounts receivable is a large amount due to recent invoicing for ODP events, but there is no one significant outstanding receivable.

Denise Edwards asked the Board members to introduce themselves. Each told a little bit about themselves and their experiences in soccer.

The State Administrators Report (Attachment B) was distributed. State Administrator Julie Caramanica reported that most clubs have paid their Spring registration fees; however, four clubs have been placed in bad standing for not having paid fees. A list of clubs which have not submitted Spring registration data was distributed. It was suggested that clubs that have not submitted Spring registration data not be permitted to register for the Fall until that data is received.

Julie reported that the US Soccer Foundation is collecting "gently used" equipment. Information can be found at www.ussoccerfoundation.org. Another organization, www.littlefeet.com, is collecting soccer balls for children in Iraq. The US Soccer Foundation is also requesting donations to assist in the recovery along the Gulf Coast.

It was discovered that Premier Athletic had been approved for VYSA membership in error. A motion was made and seconded to remove Premier Athletic Club from membership in VYSA. The motion was approved.

A motion was made and seconded to approve the list of dates for Board meetings from August 2006 through August 2007 (Attachment C). The motion was approved.

Gordon Miller, VYSA Technical Director, distributed information explaining the new VYSA Academy. The Academy will conduct district training for boys and girls in the1995 age group. This training will concentrate on technical training and small sided tactics, in order to help standardize training across the state. Dates for training will be based on availability of facilities. The available facilities may limit the number of players that can be involved. It will be most difficult to obtain fields in the Central District.

The Coaching Education Program has 11 F courses, 7 E courses , and 5 D courses scheduled for the remainder of the summer.

ODP Tournaments are completed and Boys and Girls Camps are almost complete. Several players from VYSA were named to Regional pools. The number of players named are as follows :
          1990 Boys 2           1990 Girls 3
          1991 Boys 6
          1992 Boys 2            1992 Girls 6
          1993 Boys 6
          1989 Boys 5             1989 Girls 4

The 91 Girls and 93 Girls are still at camp. More Virginia players were selected this year than last. Gordon noted that both players and coaches received evaluations.

District tryouts for the upcoming ODP seasonal year begin next weekend with the Central District.

Ray Greenberg announced that Renner and Company has been retained to conduct the financial audit and will begin soon.

Ray Greenberg reported that the Adjudication Committee held two hearings concerning referee abuse/assault. One individual was found to be guilty of referee abuse and the other individual was found to be not guilty of either abuse or assault. Ray also noted that he had been informed of another individual who had been arrested for child abuse; that person has been suspended from all VYSA, US Youth Soccer, and USSF activities.

At the AGM, a motion was passed to allow the Board to set the fee for adjudication hearing appeals. A motion was made and seconded to increase the appeals fee from $150 to $300. The motion was approved.

Denise Edwards explained to the new members that many committees had been established during the long-term planning retreat in January. She reminded all retreat committee chairs that preliminary reports are due at the September Board meeting.

It has been suggested that VYSA begin a Dave Williams TOPSoccer Award. Denise Edwards suggested that this award be given only when exceptional contributions are made by an individual, and not necessarily every year. After some discussion it was agreed to change the name to The Dave Williams Memorial TOPSoccer Exemplary Service Award and begin this upcoming year.

Bob Maynes presented a paper outlining support available to referees involved in disciplinary hearings. He asked that it be included in the mailing of the minutes. Concern was expressed that the information might be interpreted as being adversarial toward the referees. The document will be reviewed, suggestions for changes will be considered, and Bob will present the paper again next month. It was noted that the program may be especially useful for younger referees.

Denise Edwards noted that any paperwork that is sent by the State Office, such as the Conflict of Interest Policy, should be returned in a timely manner. It is required by law that signed Conflict of Interest Statements be kept on file for each Board and Staff member each year.

Denise explained to Board members VYSA procedures for working with Staff and other Board members.

The Board went into Executive Session.

John Singleton reported that Will Crouse, a teacher and coach from the Roanoke area, has a brother who is a missionary in the Sudan. He has arranged to take as much soccer gear as possible with him to the Sudan. Contact John if you have donations or can help with shipping costs.

LA Galaxy will play Crystal Palace at the University of Richmond Stadium.

Ray Greenberg reported three NCSL items:

NCSL has passed a motion to play small-sided games at U12 beginning in 2007.

NCSL has been selected to receive a national award from the Positive Coaching Alliance for its support of the concepts of positive coaching.

NCSL has partnered with a charitable foundation that provides money to serious soccer players in the Washington Metropolitan area who need financial aid to continue to play soccer.

Julie Caramanica reported that the VYSA Kohls American Cup was being held this weekend in Manassas. She thanked Lisa Wilson for her work in coordinating and putting on this great event.

There being no further business, the meeting was adjourned at 2:05 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is August 16, 2006, at the Sheraton West in Richmond


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