January 2006 Minutes

 

 

 

PLEASE NOTE: This VYSA mailing is being sent to each members' Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

REGULAR MEETING - BOARD OF DIRECTORS

January 20, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Airlie House at 8:25 pm. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Roger Underhill Secretary
Jim Bonfils Treasurer
Bob Maynes North Recreational Commissioner
Tom Gross DC Recreational Commissioner
Ron Bedwell Central Recreational Commissioner
Ken Halloway Southeast Recreational Commissioner
John Singleton West Recreational and Travel Commissioner
Debi Honaker Boys North Travel Commissioner
Anne Thompson Girls North Travel Commissioner

Board Members Bill Golden, Monica Hall and Jane Orem were excused. Also present were Julie Caramanica (VYSA Administrator), Janet Cate (VYSA Accounting Manager), Lisa Wilson (VYSA Registration Program Administrator), Gordon Miller (VYSA State Technical Director), Matt Badiee (VYSA Assistant Technical Director), Gary Roberson (VYSA Technology Committee Chair), Peter Wolk and Jim Gelatt (Retreat Facilitators), and Bob Marcellous (VYSA ODP Goalkeeping Coach).

FIELD DEVELOPMENT PROPOSAL
Prior to the regular meeting, Bob Marcellous addressed the Board of Directors regarding field development and funding.

A motion was made and seconded to form a committee to present a proposal to USSF asking for use of the ODP logo for a new training facility in VA. After discussion, the motion was amended and seconded to present a proposal to USSF to investigate the branding options to acquire real estate for fields. The motion was approved.

APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the October 21, 2005 Board meeting minutes. The motion was approved.

A motion was made and seconded to approve the November 16, 2005 Board meeting minutes. Bob Maynes requested the minutes be amended by adding the word "only" on page three under Small Sided Play for State Cup to the first sentence ".....will be required to play 8v8 only." The minutes were approved as amended.

A motion was made and seconded to approve the December 3, 2005 Board meeting minutes. The motion was approved.

TREASURERS REPORT
The Treasurers Report (Attachment A) was distributed. Jim Bonfils reported that financial operations are running very smoothly. He noted some expenditures in December are in anticipation of upcoming ODP events. The investment program is also running smoothly and investment income is over budget.

STATE ADMINISTRATORS REPORT
The State Administrators Report (Attachment B) was distributed. State Administrator Julie Caramanica reported that Workshop registrations are high for two weeks prior to the Workshop. The location and dates for next years workshop is being planned.

Several lists were distributed:

  • clubs still owing registration data
  • clubs owing KidSafe compliance forms
  • individuals owing Conflict of Interest forms
  • individuals owing Confidentiality forms
  • ODP coaches owing Coaches Code of Conduct forms

Board members were asked to contact anyone from their jurisdiction shown on the lists.

Demosphere notified the State Office that Comcast had blocked the "@vysa.com" address. This only affects e-mail coming to State Office Staff using @vysa.com that have Comcast accounts. The problem was resolved last week, but e-mail was again blocked over the weekend. It is expected to be resolved quickly, but Board members were notified that e-mails sent to State Office Staff other than to Julie, Gordon or Matt may not have been received. If responses to e-mail sent to office staff have not been received, please resend.

Board Members were asked not to leave personal items at the Workshop Registration area. Rooms are available for locking up personal items and for those needing a place to rest.

TECHNICAL DIRECTORS REPORT
Gordon Miller, VYSA Technical Director, reported that several Coaching Education Courses are scheduled for the upcoming months. ODP staff training with Dr. Dan Friegang will take place on January 30th . There will be a Coaching Education Staff meeting on February 4th at the Workshop.

Gordon noted that US Soccer has changed the curriculum for the C License course and now requires that instructors audit the new National C course before they can instruct. They cannot audit the State hosted C courses for eligibility to instruct. He will again ask Virginia Wesleyan to apply to host National B and C courses in June so that VYSA Coaching Education Staff instructors can audit the course there.

ODP training continues at Striker Park. Foreign trips are planned for April 7th -18th ; the 90 and 92 Girls will be going to France and the 90 and 92 Boys to Germany. The boys have a game set up against FC Bayern Munich at the Bayern facility. VYSA will host Boys and Girls 89, 90, and 91 ODP State teams in Virginia Beach at the end of February for additional competition.

There will be three opportunities for club development at the Workshop: a session by Sebastian Dremmler to present the Bayern way; a session on the benefits of club directors of coaching; and a panel discussion with four club technical directors.

U12 COMMITTEE REPORT
Bob Maynes had distributed a report from the U12 Committee by email. He will ask for feedback at the March Board meeting.

ADJUDICATION COMMITTEE REPORT
The Adjudication Committee Report (attachment C) was distributed. Ray Greenberg reported that the Adjudication Committee heard five hearings in the past month, resulting in several suspensions with some requiring attendance at a Positive Coaching Alliance Workshop.

A motion was made and seconded to increase the state appeal fee from $150 to $300. The motion was approved. [Please Note:  It was later discoverd that this is a Bylaw and can only be changed by the membership.  It will have to be proposed at the AGM in June.]

REQUEST FOR ADDITIONS TO DATABASE
Debi Honaker reported that some counties have asked clubs for more detailed information on registration numbers. Many clubs now need to distinguish between the number of their registered players living in the county and residing outside the county. Debi asked that fields be added to the VYSA On Line Travel Registration database to make this information more readily available. It was explained that additional data fields can easily be added at the start of a new year.

REQUEST FOR WAIVER FOR U9 AND U10 PLAYERS PER SIDE
ODSL has requested permission to allow their rules to permit the addition of a player onto a losing team where one team is dominating another. The Board suggested the removal of one player from the dominant team rather than allowing the addition of a player, which would violate the maximum number of players per US Youth Soccer Small Sided Playing Rules. This would accomplish the same and still comply with US Youth Soccer recommendations.

RECOMMENDATION FOR BYLAW AMENDMENT
Roger Underhill reported that he had received a request to change Article, 3 Section 3, of the VYSA Bylaws concerning travel commissioners. The change would allow each travel league with more than 1500 players to elect a travel commissioner to represent that league. Travel leagues with less than 1500 players would be represented by the recreational commissioner from that district. The request was made because some travel leagues have teams from several districts, which results in over/under representation on the Board. Discussion included whether Travel is already over represented, whether Board size would increase greatly, and whether possible alternative structures might better address this issue. It was agreed that a committee review the Bylaws, with attention to current needs versus needs when the Bylaws were first written.

PRESIDENTS REPORT
President Denise Edwards introduced Matt Badiee as the new VYSA Assistant Technical Director.

There being no further business, the meeting was adjourned at 9:15 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Meeting is February 15, 2006, at 7:30 pm at the Sheraton West in Richmond.

VYSA Affiliates

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