February 2006 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members' Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

REGULAR MEETING - BOARD OF DIRECTORS

February 15, 2006

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:10 pm. Board members present were:

Denise Edwards President
Ray Greenberg Vice President
Roger Underhill Secretary
Bill Golden North Recreational Commissioner
Tom Gross DC Recreational Commissioner
Ron Bedwell Central Recreational Commissioner
Ken Halloway Southeast Recreational Commissioner
John Singleton West Recreational and Travel Commissioner
Debi Honaker Boys North Travel Commissioner
Monica Hall Boys Central Travel Commissioner
Anne Thompson Girls North Travel Commissioner

Board Members Jim Bonfils, Bob Maynes, and Jane Orem were excused. Also present were Julie Caramanica (VYSA Administrator), Lisa Wilson (VYSA Registration Program Administrator), Gordon Miller (VYSA State Technical Director), Matt Badiee (VYSA Assistant Technical Director), Scott Meyer (State Referee Administrator), and Peggy Borgard (VYSA Regional Registrar).

APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the January 20, 2006, Board meeting minutes. The spelling of Ken Halloways last name was corrected. The motion was approved.

TREASURERS REPORT
The Treasurers Report (Attachment A) was distributed. Julie Caramanica reported for Jim Bonfils that although mailing list revenue appears low in the report, it has rebounded, and as of mid-February is very close to budget. She noted there will be an additional expense for the bulk mailing of the Touchline that was not yet posted. Receivables are normal, but will increase in February due to ODP trips. Accounts payable were high in January, but they have since been paid.

STATE ADMINISTRATORS REPORT
The State Administrators Report (Attachment B) was distributed. State Administrator Julie Caramanica reported preliminary Workshop figures.

The Hall of Fame Committee is seeking donations from member clubs of both the Amateurs and the Youth. The funds will be used to develop a means of recognition for the Hall of Fame members at the new DC United Stadium.

The Kohls American Cup is scheduled for June 24-25, 2006, at Ben Lomond Park in Manassas. Information and an application will be posted on the VYSA web site as they becomes available

Julie distributed information for those attending the US Youth Soccer Workshop in Houston.

Roger Underhill discussed the advantages of VYSA having a toll free number. After discussion, a motion was made and seconded to institute a toll free number. The motion was approved. The new number will be 866 494-VYSA. Those in the local calling area are asked to continue using 703 494-0030.

TECHNICAL DIRECTORS REPORT
Gordon Miller, VYSA Technical Director, reported that 29 Coaching Education Courses are scheduled for the upcoming months. Eight apprentices have been added to the Coaching Education staff.

The 89, 90, and 91 Boys ODP teams will be in Virginia Beach on Feb. 25-26. The 89, 90, and 91 Girls teams are going to West Virginia the same weekend. A trip to Toronto in April for the oldest girls and boys teams is being considered.

Gordon reported that they are having great difficulty securing fields for ODP training.

FINANCE COMMITTEE
Ray Greenberg has developed a schedule for the Finance Committee to meet and prepare next years budget. The State Office will mail out requests for input and the Committee will meet on April 22nd and 23rd to prepare a budget for the upcoming year to be presented to the Board in May and to the membership at the AGM in June.

AUDIT
In Jim Bonfils absence, Julie reported that a decision on which year to audit was needed. A motion was made and seconded to approve an audit for the 2004-2005 fiscal year. The motion was approved. Renner and Company will perform the audit.

COMMITTEES FROM RETREAT
Denise Edwards reported that the Board retreat went very well, and thanked Board members for attending. As a result of the retreat, several committees were formed: Player Development, Parent Education, Coaching Education, Referee Education, Club Development, Special Programs,On-line Training, Branding, and Leadership. Denise suggested that technology be integrated with all the committees. Committee members were named and chairs were appointed. Denise asked that committee reports address the question "What will VYSA look like in 2011?". Reports should include a five-year plan, target dates for implementation, and cost estimates, and are due at the September 20th Board meeting. Board members will meet in their committees after the June 17th AGM.

SECRETARYS REPORT
Roger Underhill reported that he and the regional registrars will meet on Saturday to work on the Registration Manual. Peggy Borgard asked whether it was the Boards intention to include involuntary release rules outside of those playing in State Cup. A motion was made and seconded to continue to use rule 221 regarding involuntary release for all travel players in Virginia. The motion was approved. It was clarified that, in the absence of league rules, the default is to Cup rules.

REFEREE DEVELOPMENT
Denise reported that because of the small number of referees, the State Referee Program cannot afford to cover the costs of referee development. She suggested VYSA help fund the development program. In order to strengthen the relationship between VYSA and the SRC, she will appoint a non-voting liaison to the SRC from the VYSA Board. Scott Meyer spoke about the numbers of referees being certified and the small numbers being retained. He explained he would like to see better management regarding the assignment of new referees to the right games, along with mentoring, assessment, and improved feedback methods, which all require a tremendous amount of time and cost. It was noted that some clubs do have an on-field component to their training, in addition to the certification and recertification classes. It was suggested that an integrated program with referees, coaches, and players is needed.

PRESIDENTS REPORT
President Denise Edwards thanked all those involved in having Bob Palmeiro attend the VYSA Workshop Luncheon and re-present her the award he had given her at the Region I meeting this past October.

Jim Bonfils asked Denise to report on a request from Joe Re of PWSI that VYSA agree to guarantee their loan for the turf fields they are installing. A guarantee from VYSA would assist them in getting a more favorable rate. It was explained that the guarantee would require VYSA to place $100,000 in a certificate of deposit at the lending bank; the funds would remain there for the term of the loan. It was asked why PWSI couldnt give that amount to VYSA to then place in a certificate to guarantee the loan. The Board agreed to take the request to the Finance Committee.

BYLAW COMMISSION
Denise reported that Peggy Borgard, Anne Thompson, Gary Brindle and Chris Friant had agreed to serve on the Bylaw committee. She is looking for a representative from the West district. She hopes to include two rec representatives and will appoint a chair.

STATE CUP SEEDING
State Cup Director Anne Thompson reported that it was agreed at the Board Planning Retreat to seed State Cup teams. She recognizes the value and problems associated with seeding. She plans to try to seed the first 8 teams in the U13 and U14 age groups this spring . Anne noted that neither Regional or National Competitions are seeded.

In the Fall, a committee will be formed to do the seeding for the Fall age groups. Cup rules will be changed to indicate that there will be no protests or appeals to seeding. Anne asked that any input, ideas, suggestions and opposition be sent to her. She also asked Board members to notify her of anyone who might be interested in serving on that committee.

STATE CUP U12 RULES
Anne Thompson reported that teams playing 11v11 in league play and wishing to play 8v8 in Cup play can only have 14 players on their roster. Since State Cup and League Rosters must mirror one another until the State Cup roster freeze date, teams with more than 14 players may not compete in the 8v8 format.

Anne noted that for Region I competition in the U12 age group, few teams have entered the 8v8 format. For boys teams there are only 3 State Associations, including Virginia, that have entered teams in the 8v8 format and for girls there are only 4 State Associations, including Virginia that have entered teams in the 8v8 format.

GOOD OF THE GAME
It was noted that Vinnie Mauro, who conducted referee sessions at the VYSA Workshop, did excellent presentations.

Ray Greenberg announced that Potomac Soccer Club in Maryland was named one of the best clubs by Soccer America magazine.

The Board went into Executive Session. When the Board returned from Executive Session it was announced that Bob Maynes had stepped down as Vice Chair of the Soccer Start Committee and Bob Bilicki had been added to Committee as the new Vice Chair. It was also announced that Larry Hefflefinger had been added to the Adjudication Committee.

There being no further business, the meeting was adjourned at 9:10 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Meeting is March 15, 2006, at 7:30 pm at the Sheraton West in Richmond.

VYSA Affiliates

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